Who does the buying:
In small mining companies (sub-50 employees, often contract operators for Coal India, NMDC, or private mines), procurement falls to the site engineer or owner directly. In medium construction firms, a dedicated purchase officer handles it—but that role often doubles as a logistics coordinator. Large firms (SAIL plants in Rourkela and Bhilai, NMDC iron ore mines in Barbil, Coal India subsidiaries in Dhanbad and Korba) have formal vendor registration systems, but even there, emergency purchases bypass the system entirely.
The tools in use:
Phone calls are the primary channel. The typical flow: site engineer texts or calls a known dealer in Ranchi, Jamshedhedpur, Rourkela, or Raipur. WhatsApp groups exist—dealers run them with 50–200 contractors each—but these are broadcast channels for stock updates, not structured procurement. Excel is used for internal tracking by firms with any formal inventory process. Brokers or "commission agents" mediate between buyers and dealers in a 3–5% commission layer for transactions above ₹50,000.
Where money and time leak:
The single biggest leak is downtime cost. A CAT 320 excavator sitting idle costs ₹8,000–₹15,000 per day in a mining context. When a hydraulic cylinder or final drive fails, the site engineer makes 5–10 phone calls to find the part. If the part isn't in the local dealer's stock, he calls distributors in Jamshedpur or Raipur. This search process takes 4–24 hours. A secondary leak is price opacity: the same HEMM filter cartridge that costs ₹1,200 at one dealer costs ₹1,800 at another, and the buyer has no way to know without calling both. A third leak is minimum order quantities—small contractors buying 2–3 units pay retail rather than bulk rates, absorbing a 15–25% premium.